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We all know that email is one of the safest and most trusted ways of communication in the market these days. However, it is mainly used for professional purposes, so there can be situations where you would like to send any email at a later date or later. So here comes the phase of scheduling an email in Outlook, which is the most convenient feature for communicating information with others when you want to do that.
This feature gives you peace of mind that you do not need to put reminders to send any emails; you send them and be assured that the recipient will receive them at a specific time. But when it comes to Outlook, this is a tedious task because of its complex functionality, but it still is a possible action to perform.
So let us move ahead in this article and learn the process of how to schedule an email in Outlook.
Options to Schedule an Email in Outlook
For scheduling an email in Outlook, below are the three options:
- Scheduling email in Outlook on windows
- Scheduling email in Outlook on Mac
- Scheduling email in outlook webmail.
Scheduling Email in Outlook on Windows
When you would like to schedule an email in Outlook on your windows computer, it will just take a few clicks such as:
Step 1: Open your Outlook on the windows, and click the "New email” icon.
Step 2: Draft the context of your email, mention the recipients, and compose the subject line of your email.
Step 3: Go to the "Options" tab and select "Delay Delivery" in the drop-down arrow.
Step 4: Mark the check box, "Do not deliver before."
Step 5: Then specify the date and time you want the email sent from your Outlook.
Step 6: Click "Close" and "Send the message later."
So now, the email will be sent to the recipient on the date and time mentioned by you, and till then, it will be in your outlook outbox folder.
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Scheduling Email in Outlook on Mac
When you would like to schedule an email in Outlook on your Mac, it will just take a few clicks, such as:
Step 1: Open your Outlook app on your Mac, and click "New message."
Step 2: Draft your email, add the recipients, and then compose the subject line of your email.
Step 3: Click on the arrow just right to the "Send" icon (at the top-left corner) and click on the "Send Later” icon.
Step 4: Specific the date and time when you would want to send the emails.
Step 5: Click on the "Send” icon.
The email will be saved in your "Drafts" folder until your email is scheduled. However, if you ever change your mind and want to Cancel the email, you can do it. Go to the "Drafts" folder and tap "Cancel Send."
Scheduling Email in Outlook Webmail
When you would like to schedule an email in Outlook on the webmail or browser version, it will just take a few clicks, such as:
Step 1: Open the outlook webmail or the browser version URL, and click on "New Message" from the top-left corner.
Step 2: Draft your email, add the recipient and compose the subject line of your email.
Step 3: To schedule this email, click on the arrow to the right of the "Send" button and click on "Send Later."
Step 4: Specify when you want to send this email to the recipient.
Step 5: Click on "Send."
The email will be saved in your "Drafts" folder until your email is scheduled. However, if you ever change your mind and want to Cancel the email, you can do it. Go to the "Drafts" folder and tap "Cancel Send."
Benefits of Email Scheduling in Outlook
Below are some of the advantages of using this fantastic feature of Outlook to schedule emails for later dates & times:
- Send Emails Even if Your System is Switched off: Once you schedule your email, Outlook will send your email to the recipient, even if you are offline or away from your system.
- Easy to Use: In Outlook, scheduling emails is easy to perform with just a few clicks but with lots of concentration on later dates and times.
- Email Open Rate: When you schedule your emails for a later date and time, it also sends you a notification when the recipient receives and opens up your email.
- Multiple Email Scheduling: Outlook allows you to schedule multiple emails with multiple recipients at any date or time. You must compose and personalize the emails; it will all be done by Outlook.
- Time-Saving: This feature saves a lot of time when you have a lot of other work, along with email sending or receiving. So scheduling multiple emails in just one to go beforehand saves time, gives you time to perform other activities, and increases your productivity.
- Avoids Typo Errors: When you schedule emails, you are not drafting your email in any hurry, so there is no room for errors or other mistakes.
- Template Management: Primarily when you work with US or UK clients, they are particular about their mail templates. So, now there is no need to wake up late at night and send emails to them; schedule those emails with respective templates and click "Send Later."
Best Practices to Follow for Email Scheduling in Outlook.
Now we know the benefits of email scheduling, so we can make the most of it by also following the standard best practices to get the best results:
- Segment or organize your emails and their respective recipients.
- Be aware of the exact date and time you want the recipient to receive and respond to the email.
- Do not send repetitive emails so you won't land in spam folders.
- So now, with the right approach, start scheduling your emails in Outlook.
Final Words
With this feature, there is no need to work till late or wake up early to send important emails. You can simply schedule your emails and make yourself stress and worry-free. This is the most beneficial feature of email management for all professionals, marketers, and recruiters.
Along with being an efficient and convenient feature, the cold email scheduling process helps the sender to track the email delivery, email open, and email reply rates.
However, the outlook app still needs to enable this feature, so you can use the desktop or laptop version to perform this activity.
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Tanmay Shukla
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Frequently asked questions
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How does the "unlimited mailboxes" feature benefit me?
Our "unlimited mailboxes" feature allows you to expand your email communications without restrictions imposed by a mailbox limit. This means you won't be constrained by artificial caps on the number of mailboxes you can connect and use. This feature makes Smartlead the best cold email software and empowers you to reach a wider audience, engage with more potential customers, and manage diverse email campaigns effectively.
How does Smartlead as a cold emailing tool can automate the cold email process?
Smartlead’s robust cold email API and automation infrastructure streamline outbound communication by transforming the campaign creation and management processes. It seamlessly integrates data across software systems using APIs and webhooks, adjusts settings, and leverages AI for personalised content.
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What do you mean by "unibox to handle your entire revenue cycle"?
The "unibox" is one of the unique features of Smartlead cold email outreach tool, and it's a game-changer when it comes to managing your revenue cycle. The master inbox or the unibox consolidates all your outreach channels, responses, sales follow-ups, and conversions into one centralized, user-friendly mailbox.
With the "unibox," you gain the ability to:
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How does Smartlead ensure my emails don't land in the spam folder?
Smartlead, the best cold email marketing tool, ensures your emails reach the intended recipients' primary inbox rather than the spam folder.
Here's how it works:
1. Our "unlimited warmups" feature is designed to build and maintain a healthy sending reputation for your cold email outreach. Instead of sending a large volume of emails all at once, which can trigger spam filters, we gradually ramp up your sending volume. This gradual approach, combined with positive email interactions, helps boost your email deliverability rates.
2. We deploy high-deliverability IP servers specific to each campaign.
3. The ‘Warmup’ feature replicates humanized email sending patterns, spintax, and smart replies.
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Can Smartlead help improve my email deliverability rates?
Yes, our cold emailing software is designed to significantly improve your email deliverability rates. It enhances email deliverability through AI-powered email warmups across providers, unique IP rotating for each campaign, and dynamic ESP matching.
Real-time AI learning refines strategies based on performance, optimizing deliverability without manual adjustments. Smartlead's advanced features and strategies are designed to improve email deliverability rates, making it a robust choice for enhancing cold email campaign success.
What features does Smartlead offer for cold email personalisation?
Smartlead enhances cold email personalisation through advanced AI-driven capabilities and strategic integrations. Partnered with Clay, The cold remaining software facilitates efficient lead list building, enrichment from over 50 data providers, and real-time scraping for precise targeting. Hyper-personalised cold emails crafted in Clay seamlessly integrate with Smartlead campaigns.
Moreover, Smartlead employs humanised, natural email interactions and smart replies to boost engagement and response rates. Additionally, the SmartAI Bot creates persona-specific, high-converting sales copy. Also you can create persona-specific, high-converting sales copy using SmartAI Bot. You can train the AI bot to achieve 100% categorisation accuracy, optimising engagement and conversion rates.
Can I integrate Smartlead with other tools I'm using?
Certainly, Smartlead cold email tool is designed for seamless integration with a wide range of tools and platforms. Smartlead offers integration with HubSpot, Salesforce, Pipedrive, Clay, Listkit, and more. You can leverage webhooks and APIs to integrate the tools you use. Try Now!
Is Smartlead suitable for both small businesses and large enterprises?
Smartlead accommodates both small businesses and large enterprises with flexible pricing and comprehensive features. The Basic Plan at $39/month suits small businesses and solopreneurs, offering 2000 active leads and 6000 monthly emails, alongside essential tools like unlimited email warm-up and detailed analytics.
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What type of businesses sees the most success with Smartlead?
No, there are no limitations on the number of channels you can utilize with Smartlead. Our cold email tool offers a multi-channel infrastructure designed to be limitless, allowing you to reach potential customers through multiple avenues without constraints.
This flexibility empowers you to diversify your cold email outreach efforts, connect with your audience through various communication channels, and increase your chances of conversion. Whether email, social media, SMS, or other communication methods, Smartlead's multi-channel capabilities ensure you can choose the channels that best align with your outreach strategy and business goals. This way, you can engage with your prospects effectively and maximize the impact of your email outreach.
How can Smartlead integrate with my existing CRM and other tools?
Smartlead is the cold emailing tool that facilitates seamless integration with existing CRM systems and other tools through robust webhook and API infrastructure. This setup ensures real-time data synchronisation and automated processes without manual intervention. Integration platforms like Zapier, Make, and N8N enable effortless data exchange between Smartlead and various applications, supporting tasks such as lead information syncing and campaign status updates. Additionally, it offers native integrations with major CRM platforms like HubSpot, Salesforce, and Pipedrive, enhancing overall lead management capabilities and workflow efficiency. Try Now!
Do you provide me with lead sources?
No. Smartlead distinguishes itself from other cold email outreach software by focusing on limitless scalability and seamless integration. While many similar tools restrict your outreach capabilities, Smartlead offers a different approach.
Here's what makes us uniquely the best cold email software:
1. Unlimited Mailboxes: In contrast to platforms that limit mailbox usage, Smartlead provides unlimited mailboxes. This means you can expand your outreach without any arbitrary constraints.
2. Unique IP Servers: Smartlead offers unique IP servers for every campaign it sends out.
3. Sender Reputation Protection: Smartlead protects your sender reputation by auto-moving emails from spam folders to the primary inbox. This tool uses unique identifiers to cloak all warmup emails from being recognized by automation parsers.
4. Automated Warmup: Smartlead’s warmup functionality enhances your sender reputation and improves email deliverability by maintaining humanised email sending patterns and ramping up the sending volume.
How secure is my data with Smartlead?
Ensuring the security of your data is Smartlead's utmost priority. We implement robust encryption methods and stringent security measures to guarantee the continuous protection of your information. Your data's safety is paramount to us, and we are always dedicated to upholding the highest standards of security.
How can I get started with Smartlead?
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How can I reach the Smartlead team?
We're here to assist you! You can easily get in touch with our dedicated support team on chat. We strive to provide a response within 24 hours to address any inquiries or concerns you may have. You can also reach out to us at support@smartlead.ai
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