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Did you know Gmail has a total of 1.8 billion users?
Yep, you read it right. The total number of email users is around 4.3 billion, and 1.8 billion out of that number choose Gmail as their ESP. It’s more than one-fourth of the total number of users. Interesting, isn't it?
There’s a reason why you, me, and everybody we know have at least one account with Gmail–it’s super easy to operate.
Be it managing your inbox or forwarding a message, you can do it within seconds, without any tutorial or help. But, scheduling an email in Gmail can be a little tricky for new users. Read these simple steps till the end to understand its scheduling features and how to schedule email in Gmail.
How to Schedule Email in Gmail: Step-by-Step Instructions
Gmail is a very popular free email service provided by Google. A user can access it via the web or its app on Apple and Android devices. You can change its settings or schedule an email both on a mobile device and desktop.
Web
Step 1
- Open Google or any other web browser
- Type Gmail in the search bar
- Log in using your email address and password
- On the top left corner, you will see an option “Compose” with a pencil sign. Click on that to write the mail
Step 2
After you have written the email body, go to the send button. There’s a small upside-down triangle on the right of the send button (check the pink circle in the below image). Click on that
Step 3
There will be a pop-up box on your screen after clicking on the tiny triangle (as shown in the below image). You set the timing when you want to send your mail to the recipient.
Voila! You have written an email in advance and scheduled it successfully. Please note that you can schedule up to 300 messages at a time.
If you want to schedule bulk emails, try a tool like Smartlead. You can send 1000s of cold email per day using Smartlead without worrying about spam filters. And for maximum response rate, you can schedule bulk cold emails keeping in mind the prospect's convenient receiving hour.
App
You can either download the app on desktop or your mobile phone (both Apple and Android devices) to schedule an email. My suggestion is schedule the email send time on whichever device you use regularly. If you use desktops for your work, schedule it from there. And, if you are more of a mobile person, schedule the mail using your phone.
The best part is you can see the message you have scheduled in any device, regardless of the device in which you have scheduled the send timing.
Desktop Gmail App
Step 1
Double click on the Gmail app in your desktop
Step 2
Click on the “Compose” button on the top left
Step 3
Type in the content. Add the attachments, upload the signature if you want to
Step 4
Go to the send button and click on the dropdown arrow
Step 5
Then, schedule the time on the pop-up
Mobile Gmail App
Step 1
Double click on the Gmail app in your phone
Step 2
Click on the “Compose” button on the down right
Step 3
Type in the content. Add the attachments, upload the signature if you want to
Step 4
After that, click on the three dots on the up-right
Step 5
Next, touch on the “schedule send” option
Step 6
Now, set the time on the pop-up, and you are done.
Struggling to keep your inbox clean?
Checkout the list of top email apps like Boomerang, Gmelius, Hiver, etc. that can keep your inbox clean.
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Learn to Edit or Change Timing or Cancel Scheduled Mails on Gmail
Web & Desktop App
Step 1
Login to your Gmail account using your credentials (mail address and password)
Step 2
Find the “Scheduled” option on the left of the screen. It’s below the “sent” and above the “draft’ option. Click on it
Step 3
The “scheduled” tab will display all the scheduled emails
Step 4
Select the mail you want to edit, cancel, or change the scheduled time for
Step 5
Click on the “cancel send” option shown on the top of your screen
Step 6
This message will go to draft. To edit the scheduled message, go to DRAFTS.
Step 7
Edit the draft and repeat the “email scheduling” process given above.
Mobile Gmail App
Repeat the same process to cancel, edit, or change timing for a scheduled message on Gmail.
Step 1
Open and log in to the Gmail app on your phone, if you haven’t logged in yet
Step 2
Touch the “three bars” on the top left of your screen
Step 3
This action will lead to the menu. There will be several options on your screen–Inbox, Sent, Draft, Scheduled–touch on the “Scheduled” option
Step 4
It will show all the scheduled messages
Step 5
Select the message you are trying to cancel, edit, or change the timing for
Step 6
After selecting, you will see a “cancel” symbol on top of the screen (as shown in the below image)
Step 7
Click on that and your scheduled message is canceled
Step 8
To edit or change the timing (schedule once again), you can follow the instructions given above.
Real-World Applications of Email Scheduling in Gmail
Email scheduling in Gmail is a powerful tool that can be utilized in various scenarios. For instance, if you're dealing with international clients or team members in different time zones, you can schedule emails to be sent at a time that is convenient for them, ensuring your message doesn't get lost in their inbox. Similarly, if you have important announcements or updates, you can schedule these emails to be sent at peak engagement times, increasing the likelihood they will be seen and read.
Optimising Your Workflow: Advanced Tips for Using Gmail's Scheduling Feature
To make the most of Gmail's scheduling feature, consider these advanced tips:
1. Schedule in Batches: If you have several emails to send out, write and schedule them all at once. This can help streamline your workflow.
2. Use it as a Reminder Tool: Schedule an email to yourself in the future as a reminder for important tasks or deadlines.
3. Schedule Follow-ups: If you're waiting for a response, schedule a follow-up email in advance. If you get a response before the scheduled date, simply cancel the scheduled email.
Conclusion: Schedule Bulk Emails with Smartlead
Scheduling email send times can significantly impact your email engagement and response rates, especially when it comes to cold emails. By sending your emails when the prospect is available to read your message, you increase the chances of capturing your recipient's attention.
Gmail may be a good option for sending/scheduling 200 to 300 emails but it's not be the ideal solution for bulk emailing. For sending out bulk emails with efficiency and precision, try AI-based cold email software such as Smartlead. With Smartlead, you can effortlessly schedule and send bulk emails, ensuring that your messages reach their destination when they are most likely to be read. This advanced tool is your key to unlocking optimum results and streamlining your email outreach efforts.
Frequently Asked Questions
1. Does Gmail notify me when a scheduled email is sent?
No, Gmail does not send a notification when a scheduled email is sent. However, you can check the "Sent" folder to confirm that your email was sent at the scheduled time.
2. Can I schedule an email to be sent at a specific time in a different time zone in Gmail?
Yes, you can schedule an email to be sent at a specific time in a different time zone. When you schedule your email, you can select the date and time based on your computer’s time zone settings.
3. Can I schedule an email to be sent repeatedly at specific intervals in Gmail?
No, Gmail does not currently support the ability to schedule recurring emails. You would need to manually schedule each instance of the email.
4. How do I edit a scheduled email in Gmail?
To edit a scheduled email in Gmail, go to the "Scheduled" folder in your Gmail account. Click on the email you want to edit, then click "Cancel send". The email will then be reverted to a draft, and you can make any necessary changes before rescheduling it.
5. Is there a limit to the number of emails I can schedule in Gmail?
Yes, Gmail has a sending limit, which also applies to scheduled emails. The limit is 500 emails per day for Gmail accounts and 2,000 emails per day for G Suite accounts.
Author’s Details
Rajnish Das
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Frequently asked questions
What is Smartlead's cold email outreach software?
Smartlead's cold email outreach tool helps businesses scale their outreach efforts seamlessly. With unlimited mailboxes, fully automated email warmup functionality, a multi-channel infrastructure, and a user-friendly unibox, it empowers users to manage their entire revenue cycle in one place. Whether you're looking to streamline cold email campaigns with automated email warmups, personalization fields, automated mailbox rotation, easy integrations, and spintax, improve productivity, or enhance scalability with subsequences based on lead’s intentions, automated replies, and full white-label experience, our cold email tool implifies it in a single solution.
What is Smartlead, and how can it enhance my cold email campaigns?
Smartlead is a robust cold emailing software designed to transform cold emails into reliable revenue streams. Trusted by over 31,000 businesses, Smartlead excels in email deliverability, lead generation, cold email automation, and sales outreach. A unified master inbox streamlines communication management, while built-in email verification reduces bounce rates.
Additionally, Smartlead offers essential tools such as CNAME, SPF Checker, DMARC Checker, Email Verifier, Blacklist Check Tool, and Email Bounce Rate Calculator for optimizing email performance.
How does the "unlimited mailboxes" feature benefit me?
Our "unlimited mailboxes" feature allows you to expand your email communications without restrictions imposed by a mailbox limit. This means you won't be constrained by artificial caps on the number of mailboxes you can connect and use. This feature makes Smartlead the best cold email software and empowers you to reach a wider audience, engage with more potential customers, and manage diverse email campaigns effectively.
How does Smartlead as a cold emailing tool can automate the cold email process?
Smartlead’s robust cold email API and automation infrastructure streamline outbound communication by transforming the campaign creation and management processes. It seamlessly integrates data across software systems using APIs and webhooks, adjusts settings, and leverages AI for personalised content.
The cold emailing tool categorises lead intent, offers comprehensive email management with automated notifications, and integrates smoothly with CRMs like Zapier, Make, N8N, HubSpot, Salesforce, and Pipedrive. Smartlead supports scalable outreach by rapidly adding mailboxes and drip-feeding leads into active campaigns Sign Up Now!
What do you mean by "unibox to handle your entire revenue cycle"?
The "unibox" is one of the unique features of Smartlead cold email outreach tool, and it's a game-changer when it comes to managing your revenue cycle. The master inbox or the unibox consolidates all your outreach channels, responses, sales follow-ups, and conversions into one centralized, user-friendly mailbox.
With the "unibox," you gain the ability to:
1. Focus on closing deals: You can now say goodbye to the hassle of logging into multiple mailboxes to search for replies. The "unibox" streamlines your sales communication, allowing you to focus on what matters most—closing deals.
2. Centralized lead management: All your leads are managed from one central location, simplifying lead tracking and response management. This ensures you take advantage of every opportunity and efficiently engage with your prospects.
3. Maintain context: The "unibox" provides a 360-degree view of all your customer messages, allowing you to maintain context and deliver more personalized and effective responses.
How does Smartlead ensure my emails don't land in the spam folder?
Smartlead, the best cold email marketing tool, ensures your emails reach the intended recipients' primary inbox rather than the spam folder.
Here's how it works:
1. Our "unlimited warmups" feature is designed to build and maintain a healthy sending reputation for your cold email outreach. Instead of sending a large volume of emails all at once, which can trigger spam filters, we gradually ramp up your sending volume. This gradual approach, combined with positive email interactions, helps boost your email deliverability rates.
2. We deploy high-deliverability IP servers specific to each campaign.
3. The ‘Warmup’ feature replicates humanized email sending patterns, spintax, and smart replies.
4. By establishing a positive sender reputation and gradually increasing the number of sent emails, Smartlead minimizes the risk of your emails being flagged as spam. This way, you can be confident that your messages will consistently land in the primary inbox, increasing the likelihood of engagement and successful communication with your recipients.
Can Smartlead help improve my email deliverability rates?
Yes, our cold emailing software is designed to significantly improve your email deliverability rates. It enhances email deliverability through AI-powered email warmups across providers, unique IP rotating for each campaign, and dynamic ESP matching.
Real-time AI learning refines strategies based on performance, optimizing deliverability without manual adjustments. Smartlead's advanced features and strategies are designed to improve email deliverability rates, making it a robust choice for enhancing cold email campaign success.
What features does Smartlead offer for cold email personalisation?
Smartlead enhances cold email personalisation through advanced AI-driven capabilities and strategic integrations. Partnered with Clay, The cold remaining software facilitates efficient lead list building, enrichment from over 50 data providers, and real-time scraping for precise targeting. Hyper-personalised cold emails crafted in Clay seamlessly integrate with Smartlead campaigns.
Moreover, Smartlead employs humanised, natural email interactions and smart replies to boost engagement and response rates. Additionally, the SmartAI Bot creates persona-specific, high-converting sales copy. Also you can create persona-specific, high-converting sales copy using SmartAI Bot. You can train the AI bot to achieve 100% categorisation accuracy, optimising engagement and conversion rates.
Can I integrate Smartlead with other tools I'm using?
Certainly, Smartlead cold email tool is designed for seamless integration with a wide range of tools and platforms. Smartlead offers integration with HubSpot, Salesforce, Pipedrive, Clay, Listkit, and more. You can leverage webhooks and APIs to integrate the tools you use. Try Now!
Is Smartlead suitable for both small businesses and large enterprises?
Smartlead accommodates both small businesses and large enterprises with flexible pricing and comprehensive features. The Basic Plan at $39/month suits small businesses and solopreneurs, offering 2000 active leads and 6000 monthly emails, alongside essential tools like unlimited email warm-up and detailed analytics.
Marketers and growing businesses benefit from the Pro Plan ($94/month), with 30000 active leads and 150000 monthly emails, plus a custom CRM and active support. Lead generation agencies and large enterprises can opt for the Custom Plan ($174/month), providing up to 12 million active lead credits and 60 million emails, with advanced CRM integration and customisation options.
What type of businesses sees the most success with Smartlead?
No, there are no limitations on the number of channels you can utilize with Smartlead. Our cold email tool offers a multi-channel infrastructure designed to be limitless, allowing you to reach potential customers through multiple avenues without constraints.
This flexibility empowers you to diversify your cold email outreach efforts, connect with your audience through various communication channels, and increase your chances of conversion. Whether email, social media, SMS, or other communication methods, Smartlead's multi-channel capabilities ensure you can choose the channels that best align with your outreach strategy and business goals. This way, you can engage with your prospects effectively and maximize the impact of your email outreach.
How can Smartlead integrate with my existing CRM and other tools?
Smartlead is the cold emailing tool that facilitates seamless integration with existing CRM systems and other tools through robust webhook and API infrastructure. This setup ensures real-time data synchronisation and automated processes without manual intervention. Integration platforms like Zapier, Make, and N8N enable effortless data exchange between Smartlead and various applications, supporting tasks such as lead information syncing and campaign status updates. Additionally, it offers native integrations with major CRM platforms like HubSpot, Salesforce, and Pipedrive, enhancing overall lead management capabilities and workflow efficiency. Try Now!
Do you provide me with lead sources?
No. Smartlead distinguishes itself from other cold email outreach software by focusing on limitless scalability and seamless integration. While many similar tools restrict your outreach capabilities, Smartlead offers a different approach.
Here's what makes us uniquely the best cold email software:
1. Unlimited Mailboxes: In contrast to platforms that limit mailbox usage, Smartlead provides unlimited mailboxes. This means you can expand your outreach without any arbitrary constraints.
2. Unique IP Servers: Smartlead offers unique IP servers for every campaign it sends out.
3. Sender Reputation Protection: Smartlead protects your sender reputation by auto-moving emails from spam folders to the primary inbox. This tool uses unique identifiers to cloak all warmup emails from being recognized by automation parsers.
4. Automated Warmup: Smartlead’s warmup functionality enhances your sender reputation and improves email deliverability by maintaining humanised email sending patterns and ramping up the sending volume.
How secure is my data with Smartlead?
Ensuring the security of your data is Smartlead's utmost priority. We implement robust encryption methods and stringent security measures to guarantee the continuous protection of your information. Your data's safety is paramount to us, and we are always dedicated to upholding the highest standards of security.
How can I get started with Smartlead?
Getting started with Smartlead is straightforward! Just head over to our sign-up page and follow our easy step-by-step guide. If you ever have any questions or need assistance, our round-the-clock support team is ready to help, standing by to provide you with any assistance you may require. Sign Up Now!
How can I reach the Smartlead team?
We're here to assist you! You can easily get in touch with our dedicated support team on chat. We strive to provide a response within 24 hours to address any inquiries or concerns you may have. You can also reach out to us at support@smartlead.ai
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