Business proposal email template

Hi [First name],

Thanks for the call. As promised, here is a proposal for [scope] to take on the manual work that keeps piling up.

The short version is [price], with setup and support included so nothing extra lands on your plate. Happy to walk through it whenever suits.

Hi [First name],

Based on what you shared, I put together a proposal for [what you do] at [Company], focused on the manual work that keeps piling up.

It covers [scope] at [price]. If the shape looks right, I am glad to talk it through.

Hi [First name],

Here is the proposal for [scope], priced at [price]. It is built to take the manual work that keeps piling up off your plate without a heavy setup.

Worth a quick call to walk through it?

Hi [First name],

Attached is a proposal for [what you do] at [Company]. When a similar team was dealing with the manual work that keeps piling up, this is close to the shape that worked for them.

It comes to [price] for [scope]. Happy to adapt it to how you run things.

Hi [First name],

Here is a proposal for [Company] with two ways in. A lean start for teams who want to move quickly, and a fuller [scope] for when the manual work that keeps piling up really starts to bite.

Both land near [price] depending on scope. Which fits your next quarter?

Hi [First name],

The proposal is attached. In one line, it covers [scope] at [price], with setup and support included so nothing extra lands on your plate.

For context, a similar team started in much the same place. Happy to walk you through it whenever suits.

Hi [First name],

Attaching the proposal for [Company]. I kept it to the parts that matter for the manual work that keeps piling up, so it should be a short read.

The headline is [scope] at [price]. Tell me if anything needs adjusting before you share it internally.

Hi [First name],

Proposal attached. It lays out [scope] and [price], plus what the first two weeks look like if we go ahead.

If it reads right, the next step is a short kickoff call. Want me to hold a couple of times?

Hi [First name],

Circling back on the proposal I sent for [scope]. No pressure on timing, I just want to make sure it landed and read clearly for teams.

If anything needs adjusting before you take it internally, tell me and I will turn it around quickly.

Hi [First name],

Quick one on the proposal for [Company]. Is [scope] still the right shape for what you need, or has the priority shifted since we spoke?

Happy to reshape it around where things actually stand.

Hi [First name],

Adding to the proposal I sent. When a similar team took this on, the manual work that keeps piling up had stopped being a weekly problem within a quarter.

If it would help to see how [scope] maps to your setup, I am glad to walk through it.

Hi [First name],

I know a proposal can land at a busy moment. If now is not it, when would be a better time to revisit [scope] for [Company]?

Happy to circle back then rather than keep nudging.

Hi [First name],

If the proposal for [scope] now sits with someone else on your team, could you point me their way?

I will take it from there and keep you out of the back and forth.

Hi [First name],

Fair to pause on [price]. The way most teams weigh it is against the manual work and missed opportunities it removes, rather than as a flat line item.

For what it is worth, a similar team had the same hesitation and it paid back quickly. Want me to break that down for your setup?

Hi [First name],

Here is the pricing for [scope] at [price]. One honest trade-off worth naming, the lean tier limits how much you can scale [what you do] later, so if you grow quickly you may outgrow it sooner than you would like.

Want me to size it to where you expect to be, not just where you are now?

Hi [First name],

I framed the proposal as two options. Option A keeps it lean for teams getting going quickly. Option B adds a wider [scope] and priority support for when the manual work that keeps piling up really starts to bite.

Both land near [price] depending on scope. Which one fits how you want to run the next quarter?

Hi [First name],

The [scope] comes to [price]. If it helps the internal conversation, we can spread that across the project rather than up front.

Want me to send a version with staged payments?

Hi [First name],

Here is the revised proposal. I adjusted [scope] based on your notes and kept the focus on the manual work that keeps piling up.

The updated figure is [price]. Let me know if this is closer to what you had in mind.

Hi [First name],

As discussed, here is a trimmed proposal. I cut [scope] back to the parts that move the needle on the manual work that keeps piling up, which brings it to [price].

Happy to add pieces back in if you would rather.

Hi [First name],

Following your question, here is a version with the wider [scope]. It takes on more of the manual work that keeps piling up directly and comes to [price].

Want to see it next to the leaner option?

Hi [First name],

Really glad the proposal for [scope] works for [Company]. To get moving, the next step is a short kickoff so we can start on the manual work that keeps piling up straight away.

I will send a couple of times and the paperwork shortly.

Hi [First name],

We spoke a while back about a proposal for [scope], and then things went quiet on my end too.

Nothing urgent, but if the manual work that keeps piling up is still on your plate, I am happy to dust it off and update the numbers.

Hi [First name],

I have not heard back on the proposal for [Company], which usually means the timing is off or priorities moved.

No problem either way. Should I close it out, or is [scope] still worth a quick look?

Hi [First name],

Sounds like [what you do] is not the right fit for [Company] at the moment, and I will leave it there.

Before I do, is anyone else in your network closer to the manual work that keeps piling up that this might suit? A quick pointer would mean a lot.